Privacy Policy for Hollins & Associates
Effective Date: January 1, 2025
At Hollins & Associates, we are committed to protecting the privacy and security of our clients’ personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your information when you engage with our services, visit our website, or communicate with us.
1. Introduction
Hollins & Associates, a tax firm based in Arlington, Texas, is dedicated to providing professional and confidential tax services. This Privacy Policy applies to all interactions with Hollins and Associates, including but not limited to, our website, email communications, phone calls, and in-person meetings.
2. Information We Collect
We collect personal information when you interact with us or request our services. The types of personal information we collect may include:
- Personal Identification Information: Name, address, phone number, email address, social security number (SSN), taxpayer identification number (TIN), and other financial or tax-related data.
- Business Information: Business name, business tax identification number (EIN), financial documents, tax filings, and other business-related information.
- Transaction Information: Records of services provided, payments made, and communication history.
- Website Usage Information: Information about your visit to our website, including IP address, browser type, operating system, and website activity (if applicable).
3. How We Use Your Information
We use your personal information for the following purposes:
- To provide you with tax-related services, including tax preparation, planning, and consulting.
- To communicate with you regarding your tax matters, appointments, and other inquiries.
- To process payments and manage billing information.
- To comply with legal and regulatory requirements, including tax reporting and filings.
- To enhance our services and customer experience, including offering you updates and promotional materials (only if you have opted in to receive them).
4. How We Protect Your Information
We implement reasonable and appropriate measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include:
- Secure servers and encrypted communication channels for transmitting sensitive information.
- Limited access to personal information within our firm, only to employees or contractors who need access to carry out specific functions.
- Regular audits and security assessments to ensure the safety of your data.
5. Cybersecurity Measures
To ensure that your data remains secure, Hollins & Associates has implemented robust cybersecurity protocols to protect against unauthorized access, loss, or theft of sensitive information. Our cybersecurity practices include:
- Encryption: We utilize advanced encryption technology to secure sensitive information both in transit and at rest, preventing unauthorized parties from accessing your personal data.
- Firewalls and Anti-Malware: We deploy firewalls and anti-malware software to monitor and protect our systems from malicious activity, including viruses, hackers, and other cyber threats.
- Access Control: We enforce strict access control policies to ensure that only authorized personnel can access sensitive information.
- Regular Security Audits: Our systems undergo periodic security audits and vulnerability assessments to identify potential risks and address them proactively.
- Employee Training: All employees are trained on cybersecurity best practices and data protection protocols to help mitigate the risk of cyber threats.
6. Sharing Your Information
We do not sell, trade, or rent your personal information to third parties. However, we may share your information in the following situations:
- With service providers: We may share your information with trusted third-party vendors or service providers who assist us in operating our business, such as cloud storage providers, billing processors, or IT support companies.
- For legal compliance: We may disclose your personal information to comply with legal requirements, such as tax authorities, law enforcement, or other government agencies.
- In case of business transfer: If we are involved in a merger, acquisition, or asset sale, your personal information may be transferred as part of that transaction.
7. Your Choices
You have the following rights regarding your personal information:
- Access and Correction: You may request to review or correct the personal information we hold about you. Please contact us using the details below if you wish to access or update your information.
- Opt-out of Communications: If you no longer wish to receive marketing emails or newsletters, you can unsubscribe by following the link in the email or by contacting us directly.
8. Retention of Your Information
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. After that period, we securely dispose of your information.
9. Cookies and Tracking Technologies
We may use cookies or similar tracking technologies on our website to improve your experience, analyze usage patterns, and personalize content. You can control cookies through your browser settings.
10. Third-Party Links
Our website may contain links to third-party websites. This Privacy Policy does not apply to those external sites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of those sites.
11. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with the updated effective date. We encourage you to review this policy periodically.
12. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights regarding your personal information, please contact us at:
Hollins & Associates
3901 Arlington Highlands Blvd STE 200
Arlington, Texas 76018
Phone: 817 944 4431
Email: kimberly@hollinsassociatesllc.com
By engaging with our services, you agree to the terms outlined in this Privacy Policy.